+
+ | 1
+ |
+ Apologies
+ |
+ JA
+ |
+
+
+ | 2
+ |
+ Adoption of Previous Minutes
+ |
+ HT
+ |
+
+
+ | 3
+ |
+ Matters Arising
+
+
+- T-shirts
+
+- Annual RA
+
+- Use of generative AI
+
+- Contacting pizza companies
+
+ |
+ All
+ |
+
+
+ | 4
+ |
+ Committee Handover
+ |
+ All
+ |
+
+
+ | 5
+ |
+ Past Events
+
+
+- Break;
+
+- Vale Picnic
+
+ |
+ All
+ |
+
+
+ | 6
+ |
+ Future Events (standing item)
+
+
+- Break;
+
+- PUB
+
+- Outlines for major events
+
+- Christmas Meal
+
+- Teasoc collab
+
+ |
+ All
+ |
+
+
+ | 7
+ |
+ Sponsor/Industry Update (standing item)
+
+
+- Pipeline and active discussions
+
+ |
+ HW
+ |
+
+
+ | 8
+ |
+ Finance Report (standing item)
+
+
+- Most recent statement balance: £
+
+- Actual working balance: £
+
+- Pending incomings
+
+
+- Capital One sponsorship
+
+- TPP sponsorship
+
+- Memberships
+
+
+- Pending outgoings
+
+
+- T-shirts
+
+- Server costs (on grant)
+
+- Pizza
+
+- Alcohol
+
+
+- Action JA: Speak to Zoe to confirm how the alcohol is being paid for
+
+
+- Football booking
+
+- Football football
+
+- Stickers
+
+- Break; snacks
+
+
+- Valyfy lost funds
+
+- EPS Culture Fund
+
+ |
+ IE
+ |
+
+
+ | 9
+ |
+ EDI Report (standing item)
+ |
+ All
+ |
+
+
+ | 10
+ |
+ Committee Suggestions (standing item)
+ |
+ All
+ |
+
+
+ | 11
+ |
+ Any Other Business (standing item)
+
+
+- Minecraft Server
+
+- TeX bot changes
+
+- Newsletter
+
+- Email folders
+
+- Suggested change to make TeX bot add modules to year group threads
+
+ |
+ All
+ |
+
+
+
diff --git a/assets/meetings/2026/10/12/agenda.pdf b/assets/meetings/2026/10/12/agenda.pdf
new file mode 100644
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diff --git a/assets/meetings/2026/10/12/minutes.html b/assets/meetings/2026/10/12/minutes.html
new file mode 100644
index 00000000..9f33f17e
--- /dev/null
+++ b/assets/meetings/2026/10/12/minutes.html
@@ -0,0 +1,566 @@
+
+
+ | 1
+ |
+ Apologies
+ |
+ JA
+ |
+
+
+ | 2
+ |
+ Adoption of Previous Minutes
+ |
+ HT
+ |
+
+
+ | 3
+ |
+ Matters Arising
+
+
+- T-shirts
+
+
+- Arrived today, 3 sponsors on back, smaller logo on front.
+
+- JA begs us to leave the T-shirts neatly in the boxes.
+
+- Action JA: Send out membership email to inform current members.
+
+- Could do an event during the day in the CS building.
+
+- JA suggests 16:00-17:00 Tuesday 13th as it is after both first and second year labs.
+
+- Action EW: Publicity for free T-shirts out by tomorrow morning.
+
+- Did send a free hoodie to show us what they might be like.
+
+
+- Annual RA
+
+
+- Action HT: Chase Annual RA
+
+
+- Action completed - awaiting response
+
+
+- Original ARA approved but not with the run added to it yet, HT will chase.
+
+
+- Use of generative AI
+
+- Contacting pizza companies
+
+
+- Action EW: Contact pizza companies
+
+
+
+ |
+ All
+ |
+
+
+ | 4
+ |
+ Past Events
+
+
+- Break;
+
+
+- Went well, quite a few second years arrived after the lecture finished.
+
+- Didn’t run out of anything, so plenty for next week.
+
+
+- 5K Run
+
+
+- Seemed to go well, had a few groups throughout ability.
+
+- Changed the groups around to even out the groups.
+
+- JA appreciates us “running” it (two drums and a cymbal…)
+
+
+ |
+ All
+ |
+
+
+ | 5
+ |
+ Future Events (standing item)
+
+
+- Break;
+
+
+- Got enough food and drinks.
+
+
+- Vale picnic
+
+
+- Action JS: Guild activity and RA for the park
+
+
+- JS, EW, JA will be there, TK might be.
+
+- Publicity is done.
+
+
+- PUB
+
+
+- Action TK: Announcement for pub
+
+
+- Action GT: Book Soak for 20:00 on Friday 16th for 30 people.
+
+- AW, GT, IE, TK, JA will be there
+
+
+- Outlines for major events
+
+
+- Halloween quiz
+
+
+- Action HT: Make quiz
+
+
+- Two quiz rounds made so far
+
+- No update on guild RA.
+
+- Action TK: Publicity, and include T-shirts and fancy dress competition.
+
+
+- Starting at 19:00 for team setup
+
+- Action JA: Contact the school for atrium
+
+
+- Need to find out if we can buy alcohol from Aldi.
+
+
+- Ball
+
+
+- Action GT: Look around for some options for hosting the ball
+
+
+
+- EGM
+
+
+- Action JA: Make chair slides
+
+
+- Action IE: Treasurer slides
+
+
+- Action JS: Check wiki and set up the voting website
+
+
+- Action TK: Publicity for both 1 and 2 week deadlines
+
+
+- Action JA: Channels for advertising
+
+
+- Action AW: Wear TeX costume for EGM
+
+
+
+
+- Christmas Meal
+
+
+- Moved to Saturday 5th at 18:00
+
+- Hopefully weekend won’t hinder attendance too much
+
+- We can order anything off the main menu for the same cost as the festive menu, to get round the only vegetarian option being mushrooms, nuts, and alcohol.
+
+- List of suggested extra mains in discord.
+
+- Awaiting reply to get tickets on sale as well.
+
+- Ticket prices on google drive and discord.
+
+
+- Teasoc collab
+
+- Other events
+
+
+- NQ64
+
+
+- Only needs the guild documents.
+
+- Action AW: Guild documents for this.
+
+
+- Bot-a-thon
+
+
+- Matty might be able to help out and run this, will get back to us.
+
+
+- Sponsor events
+
+- Bar Crawl
+
+
+- Action AW: Look into bar crawl
+
+
+- Action GT: Look into bar crawl
+
+
+- Ideally early November, on a Thursday, Friday, or Saturday
+
+- 5/6/7th, or 11/12/13th
+
+- Probably 11/12/13th as the other week is consolidation week.
+
+- Can use this to replace the pub night.
+
+- Broad street is what we did last year.
+
+- Barbaras, Rosies, Snobs, Coyote Ugly, Felsons
+
+- JS suggests not Coyote Ugly, but that there are some good ones along the canal.
+
+- Can ask members to steward if necessary, but they need to go to training and not drink anthing.
+
+- Will need to get T-shirts sorted out, design might be on google drive.
+
+- Tickets need to be enough to stop lots of people signing up and not going, stopping other people, but not too much to be unfair.
+
+
+- Cheese soc collab
+
+
+- Action GT: Reach out to cheese soc and see if they would like to do 15:00 - 17:00 on the Thursday of week 4
+
+
+- Action not completed
+
+
+- Action GT: Reach out to cheese soc for alternate dates
+
+
+- Workshops
+
+
+- OSM Mapathon
+
+
+- Action JA: Contact Matt about OSM Mapathon
+
+
+- Contacted us with some provisional dates but is in the process of getting a job so can’t guarantee anything.
+
+- Will probably speak to him to move to Semester 2
+
+
+- Python Workshop
+
+
+- Will need publicity soon for this.
+
+- Action JA: Guild documents for workshop.
+
+- Action EW: Publicity for workshop.
+
+
+
+- Ice Skating
+
+
+- HW proposes doing an ice skating trip, around £10pp, and isn’t too far away or difficult to get to.
+
+- JA suggests running it alongside a Christmas market trip.
+
+- If we get a group booking discount can book it centrally and charge for tickets, if not people can come along and pay for themselves at the location.
+
+- Popular idea with committee.
+
+- 1st-6th December works for this.
+
+- JA asks if he can do it in the TeX costume.
+
+
+
+ |
+ All
+ |
+
+
+ | 6
+ |
+ Sponsor/Industry Update (standing item)
+
+
+- Pipeline and active discussions
+
+ |
+ HW
+ |
+
+
+ | 7
+ |
+ Finance Report (standing item)
+
+
+- Most recent statement balance: £2061.20
+
+- Actual working balance: About £2280
+
+- Pending incomings
+
+
+- TPP sponsorship
+
+- Memberships
+
+- Guild open day funding
+
+
+- Pending outgoings
+
+
+- Server costs (on grant)
+
+
+- No reply from Habiba
+
+
+- Pizza
+
+- Alcohol
+
+
+- Action JA: Speak to Zoe to confirm how the alcohol is being paid for
+
+
+
+- Football booking
+
+- Stickers
+
+- Break; cups
+
+
+- Valyfy lost funds
+
+
+- No reply from Habiba
+
+
+- EPS Culture Fund
+
+ |
+ IE
+ |
+
+
+ | 8
+ |
+ EDI Report (standing item)
+ |
+ All
+ |
+
+
+ | 9
+ |
+ Committee Suggestions (standing item)
+ |
+ All
+ |
+
+
+ | 10
+ |
+ Any Other Business (standing item)
+
+
+- Minecraft Server
+
+
+- DJ and TK plan to open the end potentially this weekend.
+
+- DJ will go through some mods to make the end more difficult.
+
+- People still seem to be playing, and some config needs doing.
+
+
+- Tex bot changes
+
+
+- Action JS: Organise discussion outside meeting and plan the potential changes
+
+
+- Suggested change to make TeX bot add modules to year group threads.
+
+- Compounds from committee suggestion from last week.
+
+- Made sharing and finding questions and resources easier.
+
+- Only difficulty is keeping an up-to-date list of modules for the bot to use
+
+- JA suggests the module feedback sheet can be used for this.
+
+
+- Newsletter
+
+
+- Posted to website.
+
+- Need one per term for sponsors.
+
+- JA will aim for one at the end of semester 1.
+
+
+- Email folders
+
+
+- HT has added email folders to try and keep the inbox tidier.
+
+- HT asks people to use these folders and to make more for new events whenever needed.
+
+- JA asks people to mark emails as unread if it is unread before they read it.
+
+
+ |
+ All
+ |
+
+
+
+
+
+